Shop Talk: Partial Planning & Logistics Management

Do you have a planning team in place but no one truly qualified to manage them and oversee the big picture?

Already have a planning committee in place, but don't know where to begin or have time to manage a group project? Our Partial Planning & Logistics Management package allows you to only use a professional event planner where you need one, overseeing the big picture and ensuring your organization's planning team has a specific task list with due dates to follow. We will also work with you on your event budget and make sure everyone is updated with real numbers throughout the planning process, so there are no surprises at the last minute.

When does it make sense to hire a Planning & Logistics Manager for my event? 

  • When you have a great planning committee ready and willing to divvy up the planning tasks and work together to produce a successful event, but you don't have an available, qualified and knowledgable person to oversee that committee

  • When your organization's planning committee has holes to fill, or needs a specific task list

  • When you need an event administrator to keep everyone on the same page and on task and ensure your budget is on target.

Our Planning & Logistics Manager will:

  • Attend planning committee meetings

  • Take notes and update team to-do lists at team meetings to share with all attendees

  • Create the event planning task list and sort by team role. Input into any planning software desired with specific dates, assignments and subtasks noted.

  • Review timeline at each team meeting to ensure team is on track

  • Create and manage Google Drive planning folder or specific planning software with all documents and templates (shared with the team)

  • Manage team communication where applicable

  • Review existing event budget regularly to note any opportunity areas

  • Create team meeting agendas and share prior to meeting start 

  • Review all event printables for errors and omissions 

  • Consultation on sponsors, fundraising, speakers and programming as needed (answering general questions and reviewing processes)

  • When your organization's planning committee has holes to fill or needs a specific task list

  • Attend one (1) post-event wrap-up meeting to discuss what went well and where there are future opportunities 

  • Manage vendors and/or speakers as needed

  • Be the on-site point of contact for all vendors and staff

  • Arrive approximately two hours prior to event start time each day, ensure all vendors, sponsors, volunteers and staff know what they’re doing and when, and stay on-site until all exhibitors and vendors have departed after the event

  • Other duties can be customized to fill any roles needed

Want to know more about what we can offer your team? Contact us today to discuss your specific event needs!

♥, Megan

The Footnotes...

Currently stuck in my head:

Currently Reading (Usually On Audible):

Verse of the Moment... "And let us consider how we may spur one another on towards love and good deeds.” - Hebrews 10:24 NIV

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